Skip to content

From slip to invoice without retyping a thing.

FuelSync is depot software for South African diesel resellers: photograph the delivery slip, and it reads it, checks the numbers, prices it and invoices it.

No card. No limits for 14 days. Then from R500 a month incl. VAT.

Questions first?

Sample delivery slip number 11795, fictional data

Sample slip and data · fictional reseller and customer

Follow one slip from the pump to a locked month.

Slip 11795: 820.0 litres of diesel 50ppm for Ridgeback Quarries, written up in a bakkie on a Tuesday afternoon. Here is everything that happens to it.

  1. Snap the slip. The form fills itself.

    The driver photographs the slip at the pump or the customer's tank, or a whole slip-book page at once. FuelSync reads the customer, product, vehicle, meter readings and litres into the form, and the driver checks anything outlined before sending it. No signal? It waits on the phone and goes when there is.

    Depot dispensing, bowser deliveries and bulk drops, in one ledger.

    The FuelSync capture screen on a phone, filled in from the photo of slip 11795
    Capture, on the driver's phoneDemo data

  2. Numbers that don't add up don't get through.

    Slip numbers are pre-printed, so FuelSync knows when one is missing: 11794 never arrived, so it stays flagged until the slip turns up or someone with the authority voids it and gives a reason. Meter end minus meter start must equal the litres. A bulk drop needs its thermal receipt and delivery note to agree.

    49 033.0 − 48 213.0 = 820.0 L

    Slip 11795 in the verification workstation: the meter readings reconcile with the litres billed
    Verification, in the office · swipe to see it allDemo data

  3. The right price for that customer, on that day.

    Each customer's contract price is your base price less so many cents a litre, or a percentage, and it is fixed the moment the delivery is approved. FuelSync follows the DMPR and CEF figures for your zone every day, so you see the first-Wednesday change coming. It prepares the new price list and waits for you to confirm it.

    Never changes a price on its own. You confirm every monthly change.

    The price book's monthly price change, dated for the first Wednesday
    Price book, monthly change · swipe to see it allDemo data

  4. Batched every day. Invoiced in one go.

    Approved deliveries gather into one batch per customer per day. Invoice them in FuelSync, or send them to Sage (rolling out). The dashboard shows what's approved but not yet invoiced, in rand, every day, so nothing waits for month-end to be noticed.

    Invoice in FuelSync, or send to Sage (rolling out).

    Ridgeback Quarries' daily invoice batch for 29 September, invoiced
    Invoice batches, slip 11795's batch highlighted · swipe to see it allDemo data

  5. Your customer sees the slip too.

    Each customer gets a portal of their own: every delivery with its slip photo, daily usage split by channel, and their invoices. When Ridgeback asks about slip 11795, the evidence is already in front of them.

    The customer portal comes with every package.

    Ridgeback Quarries' customer portal listing slip 11795 with its slip photo
    Customer portal, slip 11795 highlighted · swipe to see it allDemo data

  6. Month-end is a review, not a reconstruction.

    Lock the month once nothing is waiting for review and every batch is done. A locked month refuses changes, and reopening it needs a reason that stays on record. A late slip can still be captured, so the numbering never has a gap nobody can explain.

    Every lock and reopen is kept in a history nobody can edit.

    September 2026 locked, with the lock in the month's history
    Month-end · swipe to see it allDemo data

Built for the person who signs and the person who reconciles.

If you own the business

  • Every litre that leaves the yard is on a numbered slip, and a missing number gets chased.
  • Approved deliveries that haven't been invoiced show on the dashboard the same day, in rand.
  • The first-Wednesday price change becomes a prepared price list, not an afternoon of retyping.
  • Your customers look up their own deliveries and slips instead of phoning you.

If you close the month

  • No retyping slips. The photo fills the form; you check what's outlined.
  • Meter and receipt mismatches are stopped before approval, with the reason on screen.
  • Approved deliveries batch daily and invoice in one go, in FuelSync or sent to Sage (rolling out).
  • Lock the month once nothing is waiting for review, and explain any missing slip in the lock note.

Also in the box.

Ask FuelSync
Ask in plain English, such as “how many litres did Ridgeback take in September?”, and get an answer from your own records, with links to where they live.
Reports
Volume, revenue and margin by customer, product, day and month, with approved-not-yet-invoiced kept apart from invoiced.
Several companies
One account for every operating company you run, each with its own prices, slip books and invoicing.
Roles
Drivers capture, reviewers approve, finance invoices. Everyone sees what their job needs and nothing else.
Fuel price outlook
The expected monthly change for your DMPR zone, updated daily from DMPR and CEF figures.
Exports
Every ledger downloads as CSV whenever you need it, during the trial and after.

Try everything. Then pick the package your usage fits.

14 days free. No card, no limits.

Run your real slips through it. Before the trial ends, FuelSync shows which package your usage fits.

Start free trial

Starter

R500 a month
  • Companies: 1
  • People: 3
  • Slip reads a month: 100, then R0.50 each
  • Ask FuelSync on your data: R50 a month
  • Invoices from FuelSync
  • Customer portal

Growth

R1 500 a month
  • Companies: 3
  • People: 10
  • Slip reads a month: 500, then R0.50 each
  • Ask FuelSync on your data: R150 a month
  • Send invoices to Sage (rolling out)
  • Customer portal

Business

R3 500 a month
  • Companies: 10
  • People: 30
  • Slip reads a month: 2 000, then R0.50 each
  • Ask FuelSync on your data: R400 a month
  • Send invoices to Sage (rolling out)
  • Customer portal

Enterprise

Quoted
  • Companies: By agreement
  • People: By agreement
  • Slip reads a month: By agreement
  • Ask FuelSync on your data: R400 a month
  • Send invoices to Sage (rolling out)
  • Customer portal

Prices include VAT and are billed monthly by invoice. Questions about how FuelSync works are always free in Ask FuelSync; the monthly amount covers questions about your own data.

Questions resellers ask.

Something not here?

Do I need Sage?
No. A company can invoice entirely inside FuelSync. If you use Sage, FuelSync can send your approved invoices to it from the Growth package up; that connection is rolling out now.
What happens after the 14 days?
Nothing is limited during the trial, so use it the way you really would. Before it ends, FuelSync shows which package your usage fits, and we invoice you by EFT. If you don't carry on, the account becomes read-only: your data stays there to view and export.
Do drivers need to install anything? What if there's no signal?
No install. Capture runs in the phone's browser, Android or iPhone, and can be added to the home screen. Without signal the delivery is saved on the phone and sent when the signal comes back.
Is our data kept apart from other resellers?
Yes. Each reseller's data is separated in the database itself, not only by the app. Our support staff can open your account only through a time-limited session that records who, when and why.
Do the prices include VAT?
Package prices include VAT. Inside FuelSync, each of your companies chooses whether its fuel prices are entered including or excluding VAT.
Who makes FuelSync?
FuelSync is made by Parity Labs. Ask us anything at [email protected], or use Talk to us on this page.

Start with tomorrow’s first slip.

No card. No limits for 14 days. Then from R500 a month incl. VAT.